KUCCPS Transfer process

KUCCPS opened the portal for inter university transfer on 15th June 2020 and will allow KUCCPS transfer until August 15th 2020.

2019 KCSE graduates who were successfully placed in universities and colleges but didn’t like the institutions they got are advised to grab this opportunity to secure a chance in their dream institutions.

To do this, one needs to initiate an inter university transfer request through KUCCPS portal. We shall cover this process step by step in this article.

KUCCPS student transfer was introduced to allow students who have restrictive financial and medical conditions, disabilities and preference issues to transfer to institutions where the conditions are bearable or with courses they prefer.

For instance, consider an asthmatic student placed in an institution around Mount Kenya region such as Dedan Kimathi University of Technology. He/she can seek KUCCPS transfer services and be placed in a low altitude university such as Egerton University.

If the cost of living of a student in a certain institution is high, the student would transfer to another with lower cost of living. Likewise, if a student has a certain disability and has been placed in an institution far away from home and care, he/she can seek transfer to a closer institution with better care for persons with disabilities.

KUCCPS inter institution transfer also enables students who don’t like the course or institution they were placed in to transfer to a more preferable institution. Students can identify preferable course from other institutions of which they have met the minimum cluster points to transfer.

KUCCPS transfer is however not a guarantee for every applicant based on several conditions

  1. The availability of spaces in the university a students want to transfer to
  2. Stated reasons for transfer
  3. Eligibility of documents used as evidence for reasons of the transfer.

Of the three conditions, the most important is number 1, whether there is enough capacity to accommodate new students in the new institution. If an institution’s capacity in a certain course is full the institution cannot accept new students and hence the transfer is not possible.

Also, while you have a choice between financial, disability, course preference and medical reasons to base a transfer request on, it has been noted that medical and disability reasons offer better chances for successful transfers than financial and course preference reasons.

Why?

Because medical conditions and disabilities are out of control of a person. Financial conditions can be manageable especially with the availability of grants, HELB loans and bursaries for needy students.

Lastly, KUCCPS cares less on whether you get the course you wanted or not. They work with computer systems which calculate many variables to place you at any institutions.

Hence for most students, if you want to increase your chances of a successful KUCCPS transfer, you better have a convincing medical reason with eligible documentation (Certified Medical Report) to back it up. Work it out with your doctor. Wink*

What are the requirements for KUCCPS transfer?

Before you even start the process of inter university transfer, you out to be aware of the following conditions

  • For you to be allowed to transfer, KUCCPS must have already placed you on a program
  • You will only be able to apply to transfer to a course whose minimum requirements you have met
  • As an applicant to degree programmes, one must meet the applicable cut-off point for their respective placement year.
  • The program you are applying to must be on offer in the year you were placed by KUCCPS
  • You are allowed to transfer to only one program and you can transfer only once for the duration of the program placed.

Now, without farther ado, let’s get into the process

KUCCPS transfer process
KUCCPS transfer process step by step

How to apply for KUCCPS Transfer

  1. Visit http://student.kuccps.net
  2. Search the course you would like to transfer to by clicking the Programmes tab above and searching for courses by institution, using the Institutions tab above.
  3. Once you have settled on the course, take note of the 7-Character Program Code
  4. Go to Transfers at the top menu
  5. Click on Transfer Applications tab
  6. Input the 7-Character Program Code you copied for the course you want to transfer to. You will only be allowed to proceed with the next step if you meet the minimum requirements for the course you are transferring to.
  7. Select the reason for transfer which can be Medical, Disability, Financial Reasons, Not My Preferred Course or any other sensible reason.
  8. Upload an eligible document that acts as evidence for the reason you have selected
  9. Write an essay with at between 300 and 610 characters explaining more on the reason for seeking the transfer. A character is a letter, punctuation mark or space between words.
  10. Read the instructions on how to use MPesa to Pay Ksh 1000 for inter-university transfer using KUCCPS Paybill number 820201 and KCSE Year + KCSE Index Number (no spaces) as your account number.
  11. Upon payment, input MPesa Code and click submit. Enter your index number if asked to do so and click submit again.

At this point, the online application process if over and the remaining part is just waiting. During this waiting period, three things might happen

Endorsement by receiving institution.

Upon submitting your application, KUCCPS will first review the reason and supporting documents for the inter university transfer request. If it is satisfied with both, it informs the institution you are have applied to, of your transfer request and the course you want to do.

The institution will then refer to the faculty involved to check whether there is capacity for more students to be accommodated in the upcoming class. If there is space for more students, you are listed down in one database together with all other students who want to transfer to the same institution.

Now depending on the first-come-first-served basis and the cluster points of students who have applied, the institution accepts a number of the students which it feels it can accommodate. It then updates the acceptance status in the KUCCPS a process referred to as endorsement.

This process might take days, weeks and even one month to be concluded depending on the measures put by the institution in reviewing its capacity and the number of transfer requests received.

If a student does not secure a space in the available spots, he/she is rejected and the transfer application becomes unsuccessful. In such a case, the transfer application fails and the student will be forced to seek other alternatives to get what they want.

Rejection can also occur in the earlier stage if KUCCPS reviews the reason for transfer accompanied by the documents and finds it unsubstantial.

Endorsement by releasing institution.

Upon successful endorsement of transfer of a student by the receiving institution, the releasing institution is obligated to endorse the transfer and hence allow the student to be admitted in their preferred institution. This process could take a day or two to be completed

Review by KUCCPS

Once both institutions have endorsed the transfer, KUCCPS will review your application again for approval. KUCCPS does this to ensure only the necessary cases are considered. It might take days or even a week for KUCCPS to review your application courtesy of a large number of transfer requests.

Provision of Transfer Letters

Upon approval, KUCCPS will award you a transfer letter. You can download it online from the portal and present it to your new institution during admission.

Things to Note.

It is not a guarantee that an inter university transfer application will go through. There are many factors in place so don’t be surprised if rejected. Nonetheless, it is worth trying.

If you have successfully applied for KUCCPS transfer, you must wait for the institutions involved to respond to your application no matter how long it takes. You can follow up with their offices but you will probably be told to wait for them to process. Be patient

All the best.

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35 Comments
  1. Ricardo 2 days ago

    Some of us got the transfer letter and tried to contact the university through their emails but they have not replied yet so what should we do to get our admission….. Also they have not posted anything concerning admission for transfered students in their websites to date.

  2. Martin kibet 2 weeks ago

    Just received a message from kuccps saying that my transfer request had been approved.Does that mean my transfer application went through??

    • Author
      Onsomu 2 weeks ago

      Yes Martin, approved means accepted.

  3. Paul M. Njuguna. 3 weeks ago

    After receiving the tranfer endosement letter and also the admission letter from the institution to transfer to, do i need to communicate with the releasing institution.

    • Author
      Onsomu 3 weeks ago

      Hey Paul, What would you like to tell them?

  4. Mohamed 3 weeks ago

    After already completing all the proces required how do you submit the transfer later to the receiving institution?

    Thank you.

    • Author
      Onsomu 3 weeks ago

      Ideally, you are supposed to present the transfer letter when you are reporting to the institution on admission day. However, during this corona period I’m not sure whether you will do it physically or online. Check with you institution for updates.

  5. Laureciah 3 weeks ago

    Hey, after you have been endorsed by the receiving and releasing institution, can KUCCPS review and deny your transfer application?

    • Author
      Onsomu 3 weeks ago

      Hey Laureciah, nice name. I don’t think that’s possible, it would be contradicting the entire process of inter-university transfer.

  6. Wilson 4 weeks ago

    Hey Onsomu, I am thinking of making a transfer is it too late since its less than a week to deadline? I just want to be sure before making my payments.

    • Author
      Onsomu 4 weeks ago

      Hey Wilson, you should have applied earlier. Right now i think its a little late. Considering how long these institutions are taking to respond to transfer requests, you might not get a response before the deadline reaches. Also, most spots are filled now since many students applied for transfers from the day the portal was opened.

  7. Frida 4 weeks ago

    Hello! What does it mean by releasing endorse denied.

    • Author
      Onsomu 4 weeks ago

      It means that the releasing institution does not want to let you go and hence will not provide you with transfer documents.

  8. Mose 4 weeks ago

    Hello sir is it possible for the application to go to next step even if the other step failed? for instance I have been endorsed by the releasing institution and kuccps reviewed it and know it’s in transfer letter stage but it is still saying my approval is pending.What might be the problem please.

    • Author
      Onsomu 4 weeks ago

      Hey Mose, I’m not sure about the status of your application but here’s the thing. You must be endorsed by the receiving institution first before you’re endorsed by the releasing institution. If both of these incidences have already occurred then your transfer is almost complete. Pending approval might just mean they are finalizing on your transfer application. However, if your application is pending approval courtesy of the receiving institution having not yet endorsed your transfer, then it means you have not yet secured a position in that institution which is the most important step in the transfer process.

  9. Quando Rondo 4 weeks ago

    After getting transfer letter from kuccps, is it a must you go physically to the receiving institution to present it ? Can someone email them the transfer letter and ask for admission letter or it’s not possible?

    • Author
      Onsomu 4 weeks ago

      Hey Quando, it depends with the institution and luckly, due to the corona pandemic, most institutions are opening online platforms for students admission. So, you should check with your receiving institution if they have such a platform.

  10. Bianca 1 month ago

    Hey,its been a month and some weeks and i still have not received endorsement from the receiving institution have i been rejected?

    • Author
      Onsomu 1 month ago

      Hey Bianca, it might take a long time before either the releasing or receiving institutions respond to your transfer request. Maybe ther are short in staff or just lazy. However, with the transfer period coming to an end, institutions will be required to respond to your tranfers requests. If you havent yet received endorsement from the receiving institution, it doesnt mean you have been rejected. Maybe they haven’t attentnded to you case yet. be a little patient or try following up with the institution.

  11. young_blood 1 month ago

    am asking is it possible for a releasing institution institution to refuse to endorse u? Even when u’ve already been endorsed by receiving institution

    • Author
      Onsomu 1 month ago

      No, they are required to endorse you.

    • Job njeru 1 month ago

      Hello sir,I would like to enquire from you that,for instance I apply for IIT and then I be endorsed by the receiving institution and by bad luck the releasing institution takes long to endorse and deadline get in…is it possible to complete the transfer??

      • Author
        Onsomu 1 month ago

        I am not sure what happens if the releasing institution fails to endorse the release. I think you should attempt to follow up with the institution to endorse the transfer rather than waiting. Some of these institutions have lazy employees.

  12. young_blood 1 month ago

    Is there a possibility for a releasing institution to reject ur endorsement?coz it has been four weeks now and the releasing institution hasn’t responded while the receiving institution has already endorsed my application

    • Author
      Onsomu 1 month ago

      If the receiving institution has endorsed you, then the releasing institution must endorse you.

  13. young_blood 1 month ago

    I applied for a transfer to another institution and it took only two days for it to be endorsed by the receiving institution. It’s now three weeks now am still waiting for the releasing institution to endorse me and am worried. I have tried to follow up with there offices but am still told that the are working on it. What might be the hold up? Am worried because this might prevent me to go to my dream course.

    • Author
      Onsomu 1 month ago

      Hey Young Blood, I cannot know why they have not responded on your transfer request and since you have tried to reach them with no avail, you are only left with the option of waiting patiently. The transfer window is still open until August 15th so just wait. If in the next 1 week you don’t get a response, you might have to pester them until they attend to your issue. All the best and may you get your dream course.

      • young_blood 1 month ago

        Sir, is it possible that releasing institution might refuse to endorse me?😥.

        • Author
          Onsomu 1 month ago

          Hey Young Blood, it is not a guarantee that they will endorse you. It depends with whether there will be a space for an extra student or not. If the capacity is full for the particular course you have applied to join, then they might not endorse you. However, if there is space for more students, you will be endorsed. All the best

  14. Wako abdi 1 month ago

    I need to apply for kuccps because i was not able to apply ontime please i want directive from administration bellows are my email and number

    • Author
      Onsomu 1 month ago

      Hey Wako, if you wish to receive any services from KUCCPS beyond deadlines, you need to contact the customer care offices. However, it is very unlikely that the system will be opened just for you to make an application. Please observe the instructions and deadlines set by KUCCPS to secure space in a university.

  15. Isaac mogaito 2 months ago

    Why transfer letters take time as for me it’s almost three weeks but I have not yet seen any response???

    • Author
      Onsomu 2 months ago

      Hey Isaac, I’m not sure why some universities take too long to respond to transfer requests but the only thing you can do now is just wait. Or rather you can try to contact the involved institutions through their social media platforms.

      • Joel 1 month ago

        Can the releasing institution fail to endorse your application?? Some take long to endorse

        • Author
          Onsomu 1 month ago

          Hey Joel, it might take some time before the releasing institution endorses the transfer but they are obligated to endorse you.

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